How to Send Digital Save the Dates Through Your Wedding Website

Not only is your wedding website the perfect hub for all your essential wedding information to live and be easily accessed by your guests, but it’s also an integral wedding planning tool. Through Say I do, couples can create a beautiful, bespoke wedding website which perfectly matches their carefully curated wedding theme; they can also gain access to their very own personalised wedding planning checklist, which updates in real-time and sends prompts so that you don’t miss a thing!

So that’s a beautifully designed wedding website for your guests to refer back to whenever they need/want, a digital wedding stationery suite which perfectly aligns with your overall vibe (classic, boho or something else entirely - you decide), AND an expertly curated wedding planning checklist to tick off as you go along. That sounds like a big chunk of wedding admin taken straight off your plate to us! All we at Say I do need help with is your guest list, and then we’re good to go!

What is a save the date?

A save-the-date proceeds the official invitation and is usually sent as soon as the venue is booked and the date is confirmed to ensure that guests know in plenty of time what’s happening and when! Because this is considered a polite but often informal memo, the content can be kept very brief. To be honest, as the wedding planning couple, you probably don’t know a lot about your wedding at this point either, so your guests can’t expect to! They simply need to know when the celebration is happening and the location so that they have enough time to arrange holiday cover and child/dog care and make travel plans. Other than that, it’s absolutely okay to save any other details until a little later down the line when the invitations go out.

How to send digital save the date through your wedding website

One super handy feature which will make your wedding planning 1000% easier is that you can easily upload your guest list to your wedding website, which means you can send online save the dates, digital wedding invitations, and track those all-important RSVPS… including dietaries and any special requests through your wedding planning platform.

This handy feature also means that if you need to contact your guests with any important information or changes to the wedding day arrangements, you can do so through Say I do instead of having to contact everyone individually, which, let’s be honest, could end up taking up a LOT of your already precious time.

Although we wouldn’t recommend sharing your wedding website details with guests until at least the basics are complete, you can update the information as time goes on. There’s no need to rush and commit to timings/arrangements if, in 3 months' time, they need to change - take your time; the site will always be there for guests to check back in on at a later date.

Your digital save-the-dates

To show you just how easy it is to send save the dates and other beautifully designed pieces of wedding stationery directly to your guests’ inbox, here’s how we manage your save the dates at Say I do. Simply follow these easy steps…

1. Once your wedding website has been populated with all the information you want and need your guests to know at this stage, go ahead and press ‘Publish Website’
2. Next, head to your ‘Guest List’, found in the side menu, and start adding in your guests’ information. Choose to upload a spreadsheet, or you can manually add your guests one at a time – the choice is yours. If you’re struggling to gather all the contact information you need from your wedding guests, especially those that you perhaps haven’t been in touch with for a while, you can always send them your customised link where they can fill in the information for you…see, it gets easier with every step!
3. Once you’re happy you have everyone’s details stored in your wedding website’s Guest List, it’s time to design and send your digital save-the-date
4. To get started, click on Announcements under the side menu, and select ‘Create New’
5. Here you choose what kind of announcement it is you want to make, but for now, just select Save The Date
6. Through your template, you can choose to add a photo (proposal pics are a great option!), the key wedding information such as date and venue location, and you can include your own personalised message
7. Now, all that’s left to do is select the recipients from your Guest List, but don’t forget to send yourself a quick preview first to check everything looks good, approve the final design, and SEND!

Honestly, sending electronic save-the-date cards and communicating with your nearest and dearest has never been easier. We can guarantee that sending your wedding save-the-date cards online will save you time and money in comparison to sending a traditional printed wedding stationery suite. Going digital comes in especially handy if you're hosting a destination wedding when you've got loads of exciting wedding information to share and communicate with your guest list. No running out of space issues here!