5 Reasons Why Wedding Email Invites With RSVP Tracking Are Best

Phew! The ‘big’ wedding decisions are locked in; the venue’s been carefully chosen, caterers picked, the all important band secured and save the dates sent. You’re now ready to spread the love and send digital wedding invitations to your guests! Whether you’re sticking to traditional wedding invitations or wanting to make your wedding as eco-friendly as possible by sending digital wedding invites, you’ll need to think about how your guests are going to RSVP for the day. In this online age we now live in, many modern wedding couples are really embracing going digital. Online invitations can lead guests seamlessly onto a couple’s matching wedding website which can include the finer details of the big day. Not everyone has email I hear you say, well, for that handful of less tech-savvy guests you can still send paper wedding invitations and RSVP via your wedding website on their behalf. There’s a great range of wedding website templates and wedding invitation templates available that you can customise to inject your own personal style. One big positive to using an online wedding invitation template such as Say I do is that you won’t forget to include any of the essential wedding details…we promise! And if you’re embarking on a dreamy destination wedding, remember to provide your wedding guests with as much information as possible on the digital online invites, and send them in good time too. Including venue links, maps and information on local attractions on the wedding evite will give your guests a helping hand in planning their trip.

1. RSVP tracking made simple

One of the biggest benefits of using online RSVPs is the ability to track responses. Some sites enable RSVPs to automatically sync with your guest list database so you can quickly see at a glance who’s received, who’s opened, and who is yet to respond. With traditional RSVPs, you need to do this manually, which can be incredibly time consuming. As for those last minute stragglers, you can simply set automatic reminders to follow up with them on your behalf - perfect!

2. Hosting multiple events? Digital RSVPs have got you covered

Another great reason to go down the digital wedding invitation route is that if you’re hosting multiple events such as an engagement party, bachelorette party or rehearsal dinner you can include these on your RSVP form, allowing guests to RSVP to each event they are invited to. Not only will this save you time, but it also allows you to keep track of all your wedding related events in one place. The whole wedding experience, including the planning should be as enjoyable and stress free as possible for you and deciding on sending digital invites can definitely help keep those stress levels to a minimum!

3. Be the hunter and gatherer!

The main reason for using an online RSVP tool is to of course track numbers for your wedding day, but you can also use it as an opportunity to ask your guests questions too. Ask them to provide you with any dietary requirements, whether they want a space on the bus from the church to the reception venue and you can even ask them to request a song to get your guests up on the dance floor! Making your RSVP card as enjoyable and simple as possible will mean you’re much more likely to get speedy responses.

4. Send group changes with the click of a button

Plans can change and sometimes we have to adapt to these changes and compromise whether we like it or not. That’s the great thing about sending electronic wedding invitations out though, changes to your wedding day can be actioned in minutes. If you decide to send printed wedding invitations and details ultimately end up changing you then have to pick up the phone, send a huge amount of texts or email your guests individually - all adding to your valuable wedding planning time. Creating an online invitation is an efficient and time saving tool, making the wedding invite process enjoyable AND interactive.

5. They won’t get lost!

No offence to your friendly postman (or woman) but you can’t always trust the mail 100% and that’s what makes online wedding invitations so great - they won’t get lost! You’ve gone to the trouble of carefully creating a printed wedding invitation, collecting everyone’s postal addresses, buying postage and sending them out, then you’re faced with the odd few going walkabout. Now this is where the joy of digital wedding invitations comes in as they can’t get lost or turn up at their destination looking a bit worse for wear. Deciding to go down the digital route will not only alleviate the risk of your paper invitations disappearing but will also help you save money, time and the planet - win!

Still undecided on sending a digital invite over a paper invite?

It might come as a simple decision to some but to others, perhaps the more traditional folk amongst us that like something tangible, deciding which method to send your wedding invitations might not be that straightforward. Think hard about how much time you have and what are your main priorities; online wedding invitations can be really time efficient versus getting printed invitations sent out. Wedding planning is time consuming enough so it’s important to weigh up what really matters to you and your partner. Online invites are also incredibly eco-friendly, saving a huge amount of paper and therefore the planet. You can of course be as sustainable as possible and use recycled paper for your paper invites but think about the ink, trips to the post office for save the date cards, RSVP cards, invites, thank you cards - it can all add up very quickly. Say I do help you plan, organise and conquer your wedding goals by providing a free website that you can really put your personal touch to. For a small fee you can upgrade through the various bundles we offer to find the perfect package for you. Now hopefully you’ve made a decision to send digital invitations, it’s onto the rest of the exciting wedding preparations!